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Flexible Transaction Entry and Processing
De Facto® functionality allows flexible entry and processing of many transaction types. Transactions can also be imported from external sources, either via files or directly in real-time using integration services.
All transactions have the ability to have multiple references (including system applied numbers) with comprehensive descriptions and notes held against both the transaction itself and each line item. These can be especially useful to prevent non-finance users having to request additional information from a finance department.
Transactions can also take advantage of the systems 'Filing Cabinet' and Document Management module to store both originating documents and related data and, where applicable, automatically process instance spreadsheets to create transactions.
To reduce errors, batch controls can be created for payments and receipts.
De Facto functionality allows effective entry and processing of many different transaction types:
Receipts and Payments
Transactions posted within the Sales, Purchase and Nominal Ledgers are visible within the Banking module. Transactions may also be posted directly to those ledgers via banking.
BACS payment output files are provided together with production and printing of cheques and remittances.
Direct Debit Collection
Files can be created to create direct debit instructions.
Trade Counter and EPOS Integration
When used with Sales Order Processing, the Banking module is linked into receiving of cash payments against cash sales accounts to form an effective trade counter solution. Integration is also provided for use with the De Facto EPOS module.
Online processing is supported via the De Facto online payment integration (OLP) module for web based, mail or telephone ordering or Customer Present / Chip and Pin transactions. Online processing requires additional third party services and charges.
The facility allows payments or receipts to be grouped to match bank statement entries for easier reconciliation.
Contact us today to discuss your business needs with our software team.