Enterprise Resource Planning (ERP)

De Facto CRM - Customer Relationship Management ERP software

CRM your way

Configure our flexible CRM system to suit the needs of your business

Customer Relationship Management (CRM)


Manage, prompt and track customer activities in real-time with De Facto® CRM

  • Multiple users can be linked to the same customer conversation, with notifications each time it is changed
  • Microsoft Exchange integration allows contact and diary information to be synchronised
  • Auto-generate reports: utilise the power of SQL Server Analysis and Reporting Services
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Configure CRM to suit the trading and processes of your business

The flexible and intelligent set up of De Facto® Customer Relationship Management (CRM) module allows you to manage, prompt and track activities in real-time. The module can be configured to exactly suit the trading and processes of a business.

“Event based activity management” is the most accurate description of the scope of CRM. The features and applications of the module can be applied to many different elements of the overall ERP solution, with instant drill down to the relevant activities.

De Facto Customer Relationship Management is a core element of the ERP solution.

The CRM database is a single data repository for all forms of contacts. It is most often built around the customer, supplier and contact records held in the other ERP modules. This can be supplemented by use of the CRM’s own Prospect, End user, Staff, Miscellaneous and Private contact databases.

Flexible set up leads to benefits in a combination of ways in four areas

Flexible set up means that De Facto® Customer Relationship Management can be used in a combination of ways throughout different areas of a business. A few limited examples are:

Use to generate sales

  • Marketing
    Record enquiry sources, social media linking, blog publishing

  • Sales force diaries
    Plan and record visits

  • Sales force trip planning
    Use widely including with Google Maps to plot locations

  • Web content management
    Control web publishing and store content in multiple languages

Use to provide customer services

  • Customer services/support
    Manage incident tickets, call escalation and threading

  • Membership tracking
    Create reminders and alerts and store membership documents

  • Contract renewals
    Create reminders and alerts and store contract documents

  • Maintenance planning
    Create reminders and alerts

  • Professional time recording
    Record estimated and actual time

  • Project management
    Control project status, % complete and estimated time to completion

Use to run internal processes

  • Product development
    Track stages and trigger authorisations

  • Credit control
    Create reminders and alerts

  • Supplier management
    Record non-conformance and create alerts

  • Customer complaints
    Record customer complaints and store customer correspondence

  • Purchase order control
    Set limits and trigger authorisations

Use to work efficiently

  • Diary management
    Book meetings or resources including Smartphone Integration

  • Work tracking
    Control work status, % complete and estimated time to completion

  • To Do Lists
    Provide combination of diary management and work tracking

Manage activities with Events

The heart of De Facto® Customer Relationship Management (CRM) is the “Event” which provides a record which can be used to document or schedule an activity or task. Events can be used to generate or record email that is generated from within the CRM module or eleswhere within the ERP system.

Each Event holds free typed subject line and body content, much like an email. Events can be linked to multiple other records within the ERP system, categorised, have priorities defined and target dates set.

Specific Event types can have tables of user defined fields which makes the Event structure very flexible. This means a business can create a form to capture, for example, a “customer enquiry” using a variety of text entry, checkbox, lookup or drop down list fields.

Events are assigned to users to action or own. Other users and resources can also be linked to an Event so that they are notified each time it is changed. The system also ensures it is easy to see who has read their Event notifications.

Change the status of an Event

A number of Event statuses can be created. These can be used to monitor its progress and can be further used to control related transactions and records within the main ERP system. For instance an Event can be created for purchase order authorisations and change status from Awaiting Authorisation to Received Authorisation.

Create recurring Events to “move on” a process and create transaction Events

Various profiles can be established that will define a recurring pattern for a specific Event and be used, for instance, for proactive telesales call lists or scheduled maintenance plans.

The De Facto ERP transactions can be configured to automatically create events for activities such as the chasing of quotations or credit control alerts etc.

Record Time against Events and then build timesheets

Time sheet based activities can be used to enable real-time recording of time against events from which time sheets are built. These can be used to pay staff and for booking against jobs and projects using the De Facto Job Costing Software.

Store and amend Attachments against Events

As with an email, an Event can have multiple attachments, which have the advantage of being updatable within the Event. These attachments can be almost any type of document, usually Microsoft® Office documents, PDFs and image files.

Use mobile devices and email with Events

De Facto Microsoft Exchange integration allows contact and diary information to be synchronised with Exchange and therefore into Outlook and onward to external devices such as Apple iOS (including iPhones and iPads), Windows Mobile, Android and Blackberry mobile phones and tablets.

The De Facto Document Management System can be configured to provide both fully automated and optional email logging between mailboxes and the De Facto CRM system. For example, selected emails can be created as Events.

Real-time ERP Integration

In common with all De Facto modules, the CRM system is integrated on a real-time basis with the Financial and Distribution and Manufacturing suites. The CRM provides these modules with a highly configurable fully integrated workflow management solution.

Flexible Analysis and Reporting

User-definable analysis and reporting is available from De Facto Business Intelligence Software. This utilises the power of SQL Server analysis and reporting services to produce reports from both the database and Online Analytical Processing cubes. The OLAP cubes provide instant analysis based on a multi-dimensional model, placing instant answers at your fingertips. Reports can be on demand or automatically distributed based on pre-determined schedules or triggered via the database to be run as alerts when required.

Get in touch

Contact us today to discuss your business needs with our software team.
Phone icon  01473 276555

De Facto Software Ltd.
Epsilon House
West Road
Ransomes Europark


01473 276555

Office Hours

Monday — Friday